QR codes, or quick response codes, have seen a resurgence in recent years, as more people take extra steps to keep their hands clean and touchless technologies become more common in the retail world.

But these handy codes can have many more uses than just cutting down on the germs that get passed through human contact. They can also be used to educate and train employees. These codes can revolutionize your company’s training practices, which we’ll explain more on soon. But first, let’s explore what QR codes are.

What Are QR Codes?

If you’re unfamiliar with QR codes, they are those funny-looking squares you see everywhere these days. You can find them on product packaging, in magazines and even on billboards. And while they may look a bit odd at first, these codes represent an innovative and convenient technology that’s changing the way we share information.

At their most basic level, QR codes are a type of barcode. They store data in a machine-readable format that software can scan and interpret. But unlike barcodes, which can only be decoded using specialized equipment, QR codes can be read by most smartphones.

All you have to do is open your phone’s camera app, point the camera at a QR code, and wait for it to scan and translate the code. This versatility makes them ideal for a wide range of applications, from tracking inventory to promoting marketing campaigns to training employees through microlearning materials like manuals, videos, presentations, or even online courses.

Ways to Use QR Codes for Employee Education and Training

One of the most underrated applications of QR codes is their use in employee education and training. By integrating QR codes into your training program, you can:

Attach Interactive Elements

Unlike traditional training technology, QR codes lend themselves to a more dynamic and engaging approach. You can use them to embed assessments, links to additional information and even multimedia content. For example, if you’re training employees on the proper way to use machinery, you could paste QR codes next to every machine on the factory floor. These codes could link to safety checklists, manuals or even video demonstrations of the proper way to use them.

Provide Quick Access

Another key advantage QR codes provide is that they can be embedded into existing workflows, making it easy for employees to access the information they need, when they need it.

Whether you’re training new hires or providing executive leadership programs for seasoned employees, QR codes ensure that your learners are always a few clicks away from the information they need to do their jobs well.

Update Outdated Info

It’s important to update your training programs regularly to reflect advances in technology, best practices and current business demands. But updating traditional training materials can be a time-consuming process.

With dynamic QR codes (those that are updatable without changing the code), you can make changes to your training manual quickly and efficiently, without having to reprint or repost them. This QR code feature can save you a great deal of time and resources while making it more convenient for your employees to access the most current information.

Track Users’ Actions

Dynamic QR codes also offer improved analytics, allowing you to see which training materials are being accessed the most. This information can give you valuable insight into your employees’ needs, interests and performance.

For example, if you find that specific training modules are being accessed more frequently than others, it could indicate that these materials should be made more comprehensive. Or, if you discover that certain employees are rarely accessing their training materials, you may need to work with them to find alternate ways of learning the information or skills they need to do their jobs.

How to Create QR Codes for Training

To create an effective training initiative using QR codes, follow these steps:

1. Define what you would like the QR code to do.

The first step is to define the purpose of the QR code. What do you want it to do? For example, do you want it to link to an online learning module? Or, do you want it to provide information about a specific topic? Determine your purpose up front.

2. Find a QR code generator online.

You’ll want to search for a reliable, well-reviewed generator that allows you to customize your QR code. Some generators will also allow you to track your code’s activity over time, which can help you evaluate its effectiveness. Do your research to find a generator that meets your organization’s unique training needs.

3. Select your QR code type.

Most QR code generators allow you to choose between different types of QR codes, such as text, email, URL and mobile. Select the type that best fits your training program, and then input the required information (such as a website URL).

4. Customize your QR code.

Of course, you’ll want to customize your code to make it look and feel like a part of your company’s brand. Many QR code generators will allow you to add a logo, background image, and other design elements to create a professional-looking QR code that matches your brand’s aesthetic.

5. Generate your QR code.

Once you’ve finished customizing your QR code, simply hit the “generate” button to create the final product. Depending on the generator you use and the number of customization options you choose, this process can take anywhere from a few seconds to several minutes.

6. Test your QR code.

At this stage, you’ll want to test your QR code before using it in your programs. This step will ensure that your generated code works properly and does what you want it to.

7. Download or print your QR code.

Once you are happy with how your QR code looks and works, you can download or print it for use in your education materials.

A New Way of Learning

As technology advances, more and more workers expect to learn on their own terms. With QR codes, you can give your employees the flexibility and convenience they desire while also ensuring they have the right information to be successful in their roles.

Whether you are looking to enhance your existing training materials or create new ones, QR codes can help you deliver more innovative programs that support key business goals.

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