Whether your business is making aircraft carriers or sandwiches, it’s important to stay on top of your compliance training for employees. Your people need to know what to do to stay safe, and your company needs to stay on the right side of the law. In order to comply with regulations, therefore, it’s critical for your organization to keep your training updated.
Keeping up With Regulatory Changes
Making compliance training more challenging, there is an ever-changing set of rules to follow. For example, Forbes points out the U.S. Federal government “issued 3,853 rules in 2016, while Congress passed and the president signed 214 bills into law—a ratio of 18 rules for every law.”
Policy changes roll out quarterly with updates to the Federal Code of Regulations. Your industry may only be affected by a portion of those rules, but keeping up to date still requires time for training and certifications and budget for updating courses. And the feds aren’t the only issuer of regulations; provinces, states and other countries all have their say.
Changing Certifications and Compliance Training for Employees
While researching the thousands of regulations rolled out each year, it can be easy to overlook which of your employees’ individual certifications have to stay up to date as well.
Let’s take a look at the food industry as one example: How often do your employees need to renew their food handler permits? When are food safety inspections scheduled? Do new deli workers know how to keep their fingertips safe when using the equipment? When was the last time you checked your equipment to make sure it meets industry standards? Fortunately, training tools for keeping your employees safe and meeting standards are widely available.
What It Means for eLearning
Your compliance training needs will change as regularly as the standards and regulations for your industry. Rebuilding entire courses is an overwhelming and expensive task. Fortunately, it doesn’t need to be your first response to provide the new certification and other training your employees need to continue working safely and in compliance with regulations.
Consider alternatives, such as building your courses in modular sections that encompass the entirety of the necessary training. Rewriting, designing and programming only a section of a course is a much more manageable bite to chew, with less time and fewer resources required to create effective change. Training tools like design platforms and technologies can be indispensable for busy learning professionals looking to stay up to date, especially if they can create each section without needing to pull resources from the rest of the course structure. Training for frequently changing certifications and standards will become much easier to create if each piece of content is self-contained and self-referential.
Another option available to companies looking to streamline their changing compliance training is dividing course creation into separate entities completely. If, for example, every part of your onboarding regimen is separated into discrete sections, significant changes to one won’t have an impact on another. When your crane operators need to read about how your new crane works, changing a single resource download or one updated web link is much easier than asking your programmers to start from step 1 (again). Asking your eLearning company to update the list of locations where your employees can obtain their food handler’s permit, with a list of seven addresses instead of the five from last year, is another great option. There is no reason why you’d need to group food handler’s permit sites with the contacts needed for new employees to set up their 401k deductions.
Regardless of how it’s done, designing eLearning compliance courses for employee training is a regular part of many industries’ day-to-day needs. If your company can stay ahead of the pack when it comes to building effective courses, the real-world savings in terms of both time and money will be significant.