Managing training for a large number of learners, who represent different departments and different job roles, can be a difficult task. Creating training plans for each employee is the best way to make sure everyone receives the training that they need, the training is easy to keep track of and everyone is aware of the training they need to complete at all times.
Let’s take a look at some of the benefits of using employee training plans and how to do so effectively throughout your business.
The Benefits of Employee Training Plans
Training plans aren’t just helpful for your internal training team; they are also a useful asset for all your learners. Here’s why.
Learners Can See the Bigger Picture
Without personalized training plans for all employees, there will be no easy way for them to see all the training they must complete. Training plans give them the opportunity to see how their training fits into the broader needs of the company, what skills they are expected to learn over the course of a year and how different training sessions connect to each other. This big-picture view will help your learners see their entire learning experience for the year as one cohesive learning path rather than a series of unconnected training sessions.
Everyone Works From the Same Documents
Creating online learning paths for employees means that both your internal training team and your learners will be able to reference the same document with ease to check on training progress, at any time. If you need to make any updates or edits to the plan, or if you need to schedule any additional internal training courses, both you and the learners will always be working from the same version, avoiding confusion about expectations.
Staff Can Better Manage Their Workload
Having a clear plan of all the training that they need to complete over a set period, especially if the training is self-paced learning, will be invaluable for your learners. Training plans will enable them to plan ahead for busy periods in their regular work to ensure that their training doesn’t fall behind and, perhaps, make better use of less busy times to work ahead on their training requirements.
Being able to see their entire training plan at a glance makes this process easy. Rather than having to take individual training sessions as they come up, employees can plan their work load more effectively.
How to Use Employee Training Plans Effectively
Now that you know the benefits of training plans, here are some tips for using them effectively across your organization.
Always Think About Business Needs
The main consideration when you’re creating training plans for your employees is how the training ties back to the broader needs of your business. Unless the training you’re considering helps your employees gain a particular skill or skills that they need for your business to meet its goals, chances are good that it’s not a necessity — at least not now.
Keeping business needs at the forefront of your mind will also help you when it comes to prioritizing your internal training and deciding what learners need to be complete first. Priorities may be different depending on the department or role for which you are creating the training plan, but a thorough training needs analysis will make this process easy. Simply match the course to the need, and you’ll know which training is vital and needs to happen first, and which you can schedule for a later date.
Set Clear Deadlines
Employee training deadlines are important for a number of reasons. They ensure that:
- Everyone has completed the training by a specific date.
- Training is always kept up to date if it is something that needs to occur on a regular basis.
- Learners aren’t overloaded with a lot of training during one time period.
- After a certain date, all your learners will have the required knowledge and skills in a specific subject area.
It’s important that both your internal training team and your learners are always aware of any deadlines that relate to the training you have scheduled. Everyone needs to be on the same page to ensure that you meet deadlines and spot and (hopefully) avoid problems.
Outline the Desired Completion Order
Creating training paths for your learners also means you can easily lay out the desired completion order for every piece of training you assign to them over a certain period. There are several reasons why doing so is a good idea:
One reason to establish a desired completion order is to prioritize training. By creating a clear completion order for your training, you’ll be able to make sure that learners complete the high-priority training first.
In addition, when creating your employee learning paths, some of the courses will probably connect to each other or build upon prior knowledge to provide learners with a deeper understanding of the subject. Therefore, it’s vital that you set out the completion order and communicate it to your learners. Otherwise, the training could lead to confusion, or employees could learn skills incorrectly by completing advanced training before they laid a foundation.
Finally, if you have a lot of training on similar topics, you may wish to mix up the order in which your learners complete the training content to ensure they don’t become bored or bogged down by too much similar information. It’s important to give them time to absorb and digest what they have just learned, and focusing on another topic for a while may be the best way to do so.
By using employee training plans throughout your organization, you can make the training journey easier and more successful for everyone involved. Not only will training administration side be easier to manage for your internal training team, but you will also be confident that your learners will always know what is expected of them when it comes to training.